Every capture method, shortcut, and setting in Calendar Catcher — what it's for and when to reach for it.
Capturing something
The first icon row on the home screen has the three you'll use most. Tap "More" for the rest.
PDFs, Word docs, spreadsheets — anything with a table or list of dates. One document can turn into many events at once (a training schedule, a syllabus, a shift calendar).
Pick an existing photo from your gallery — a flyer you already snapped, a screenshot, a saved appointment card.
Open the camera and capture something right now — a note on the fridge, a sign, a card someone just handed you.
Paste copied text directly — an email, a text message thread, anything where the details are already in words, not a picture.
Photograph a printed academic or school calendar — the kind with a color legend for holidays, teacher workdays, early releases. Reads the legend, then names and dates each colored category individually instead of one vague blob.
Record yourself describing an event out loud, or attach an existing voice memo — it gets transcribed and read the same as any other capture.
Shortcuts
Like any Android app, long-pressing the Calendar Catcher icon pops up two quick actions — Paste and Dictate — that jump straight into a capture without opening the app first.
On the home screen inside the app (not on one of the icons themselves), a long-press jumps you straight to a pre-filled paste box — handy if you've already got something copied and don't want to tap through the icons.
You don't always have to open Calendar Catcher first — share a photo or text to it directly from your Photos app, Messages, Gmail, or anywhere else with a share button.
Reviewing what it found
Every capture lands on an editable card before it ever touches a calendar.
Title, date, time, and location are all editable right on the card — tap any of them to fix something the AI got wrong.
Notes, a phone number, inviting attendees, and sharing as a file are tucked behind this link so a simple one-off event doesn't come with a wall of empty fields.
If a single photo or document produced several events, each gets its own card with a checkbox — uncheck anything you don't actually want added.
Choosing where it goes
Just above the "Add to calendar" button, you'll see a row of chips — one for each calendar you've got turned on. Tap to select which one (or ones) this batch of events should go into before confirming.
Inviting people & sharing
Under "+ Add more details," type an email or pick from your recent invitees. This sends a real calendar invite — but only works once Google or Microsoft is connected, since your phone's own local calendar has no way to invite anyone.
No account connected, or want to send it some other way — text, a different email, anything? This turns the event into a standard calendar file anyone can open, no invite system required.
Setting up (all optional)
Lets events land in Google Calendar or Outlook instead of just your phone, and unlocks real invites. Skip it entirely and everything still works with your phone's own calendar.
Family, kids, pets — anyone you regularly capture events for. Once added, "for Jennifer" in a note gets tagged correctly instead of asking you every time.
Default reminder times, email behavior, task tags. The defaults are sensible — this is just for tuning it to how you personally work.